Organising an event
The covered Marlee Pavilion within the Place of Reflection is well suited to gatherings by small to medium-sized groups. It can seat up to 50 people or can provide standing room for up to 80 people.
It can be used by families and groups of friends as well as by community groups and organisations. The information below will help you in planning a successful event. Additional resources are also available from the Resources section of this website.
Timing and booking your event
The Marlee Pavilion is available for use seven days per week, and can be booked for up to two hours during the day. This excludes the month of September, when the Kings Park Festival takes place, and various other dates when major events are being held in the park. The venue is also occasionally used for weddings, particularly on the weekends. Bookings for the Marlee Pavilion are managed by the Kings Park bookings staff, so availability needs to be checked with them before setting the date and time of your event (see Bookings information). Weather conditions, especially during the winter months, also need to be taken into account, given that this is an outdoor venue. The Marlee Pavilion is lit in the early evening, which may be of benefit to events held in the late afternoon. However, all visitors are expected to have vacated the site by 8.30pm at the very latest, as there are no lights or security staff available after this time.
Locating the venue
The secluded positioning of the Place of Reflection within Kings Park can sometimes make it a little difficult to find for first-time (and even second-time!) visitors. It is recommended that you direct your guests to the location maps included on this website before they set out for the venue.
Parking and access to the site
There is a drop-off area directly in front of the pathway leading to the Place of Reflection, where you can unload equipment you are bringing to your event. Parking (including disabled bays) is available along the roadway and in the Roe Carpark nearby and a sealed footpath runs between this and the Place of Reflection entrance. The site is relatively flat and is wheelchair-friendly (no steps). See the Parking and Facilities map on this website for more detailed information.
A power outlet with capacity for two plugs is provided on the edge of the pavilion, so you can use electronic equipment at the site such as music and PA systems. Bench seating along one side of the pavilion accommodates around 15 people, with any additional seating needing to be brought in. Plastic chairs from event hire companies are ideal for this purpose. There are public toilets directly across the road from the Place of Reflection and drinking fountains not far away. See the Place of Reflection Parking and Facilities map on this website for more detailed information.
Event set-up and catering
The Mt Eliza escarpment provides one of the best backdrops you’ll find at a Perth venue so it is recommended you set up your event to take full advantage of this, with any chairs facing towards the magnificent view.
There are no facilities provided for preparing or reheating food at the Place of Reflection, so any refreshments provided to guests need to be brought in pre-prepared. Platters of cold finger-food are ideal. It is also necessary for users to bring in their own serving tables and equipment. The Kings Park bookings form provides more detail on the use of outside caterers, alcohol provisions, use of glassware and disposal of rubbish.
Supporting your speakers and other event tips
- Speakers: Often, events held at the Place of Reflection can be of an emotional nature and speakers may need some support to get through this task. This could mean providing a sound system/microphone for soft speakers so they don’t have to project their voice to the crowd and providing a glass of water nearby in case a dry throat makes speaking difficult. A podium for speakers to rest their notes on is also a good idea, as holding them in a breeze can be difficult and distracting (and also noisy, particularly if they are holding a microphone).
- Music/sound: The sounds of nature at the Place of Reflection (especially the birdcalls) create a special ambience that, for many events, may be more atmospheric than music. However, the powered site does allow for a sound system to be brought along if you want to include music as part of your event.
- Making the most of the site: If guests go straight to the Marlee Pavilion for your event, they may not be aware of the other facilities within the Place of Reflection, such as the walking paths and decked contemplation areas. You may suggest that they wander through the site at the start or conclusion of the event, so they can appreciate for themselves what the Place of Reflection is all about, and promote it to others who might also benefit from knowing about it. The Resources section of this website contains Information about the Place of Reflection that you can download, print and give to your guests as handouts
Planning for the weather
One of the key attractions of the Place of Reflection is its location in nature. However, the outdoor setting does present particular issues when organising an event and organisers should be mindful of the potential impact of heat, wind and rain on their guests. You may wish to consider:
- Weighting down any handout materials so they don’t blow away
- Providing some extra umbrellas for guests if rain is likely
- On a hot day, ensuring guests have access to water and, if elderly or infirm, to seating
- Keeping refreshments covered until they are ready to be served to guests, and keeping drinks on ice
"I sat on the seat with my husband and cried, letting myself acknowledge long-held grief. I felt engulfed by warmth, held and protected…"
A daughter remembering her parents
"The Place of Reflection is unique… The view from its location on the scarp of Kings Park is simply magnificent, and the design of the place itself blends beautifully with the natural bush surroundings… What a lovely, peaceful place to go to remember a loved one."
Tuart Place staff member
"A place of peace, calmness, beauty, tranquillity and freedom - I felt like I was in a space where I didn’t have to think about anything. I could reflect or meditate or just enjoy."
Perth Home Care Services staff member
"My friend and I come here together. We sit on the bench, two widows sharing our memories of our partners."
Place of Reflection visitor
"The discreet location amongst nature with such a superb outlook enables individuals and groups to reflect and heal without judgement."
King Edward Memorial Hospital, Grief & Loss Council member
"We really appreciate the sense of peace and serenity that settles on us when we are there."
Adoption Jigsaw staff member
"We can share this place with those needing a quiet time, somewhere to sit quietly or grieve... a place with nature, somewhere they might find peace, calmness, even closure."
Mareena Purslowe & Associates staff member
"We can share this 'A place of complete peace to just reflect and let your worries in the world go. And a place to reflect on the loved ones lost in your life and to honour them.' With those needing a quiet time, somewhere to sit quietly or grieve... a place with nature, somewhere they might find peace, calmness, even closure."
Anglicare staff member
"We really could not have had a more ambient or beautiful setting."
Cystic Fibrosis WA staff member
"The Place of Reflection is an important place to myself and my family. We are able bring our sadness to this place and turn it into a reflection that deepens our lives and our compassion for all those who suffer loss."
Soroptimists International member
"It is a lovely place for thought, meditation and comfort in nature, a place to find peace in the chaos of life."
Place of Reflection visitor
"I really like the words on the path as well as the words on the bench. If you have come through a time of grieving, you do at times feel very alone – particularly if you have experienced the loss of a life partner. The words on the bench ‘You are not alone’ were particularly meaningful to me."
Place of Reflection visitor
"A beautiful, peaceful place for people experiencing grief and loss to spend some quiet time, remembering and healing."
Place of Reflection visitor